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Zapier makes it easy to integrate Microsoft Outlook with Todoist - no code necessary. See how you can get setup in minutes.
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Microsoft Outlook
Microsoft Outlook
1. Choose trigger event
Todoist
Todoist
2. Choose action
1. Select the event
Setup
Test
Microsoft Outlook
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Invite User to Project" in Todoist.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and Todoist, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Task
Required
Section
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Project
Required
Comment
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Project
Title
Required
Note
Section
Assigned To
Due Date (Human Formatted)
Due Date (Raw Formatted)
Deadline Date
Priority
Labels
Parent Task
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Email Address
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Name
Required
Project
Title
Required
Note
Section
Assigned To
Due Date (Human Formatted)
Due Date (Raw Formatted)
Deadline Date
Priority
Labels
Parent Task
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Microsoft Outlook and Todoist with AI agents and code
Beyond Zap workflows. Call Microsoft Outlook and Todoist actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Microsoft Outlook and Todoist actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendees to Calendar Event
Invite User to Project
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Practical ways you can use Microsoft Outlook and Todoist
Turn calendar events into actionable tasks in Todoist
When a new event is created in Microsoft Outlook, Zapier can automatically create a corresponding task in Todoist with the event details. This ensures no appointments or deadlines are missed and allows you to track all work-related events on one platform, helping businesses stay on top of their schedule and task management.
When an email is flagged in Microsoft Outlook, Zapier can create a new task in Todoist with the email details. This helps IT teams ensure no critical requests or issues raised via email are overlooked, enhancing response times and overall efficiency.
When events are canceled in Microsoft Outlook, Zapier can add a note to a specific Todoist project to alert the project manager. This keeps teams informed of important schedule changes, allowing them to adapt and avoid disruptions.
Learn how to automate Microsoft Outlook on the Zapier blog
Learn how to automate Todoist on the Zapier blog
Make work flow with AI
Level up your Microsoft Outlook to Todoist integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Microsoft Outlook + Todoist integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Todoist
How can I integrate Microsoft Outlook with Todoist?
You can integrate Microsoft Outlook with Todoist using automation platforms like Zapier. By setting up specific triggers and actions, you can automate tasks such as creating Todoist tasks from new Outlook emails.
What triggers are available for integrating Outlook with Todoist?
When integrating Outlook with Todoist, you can use triggers like 'New Email,' 'Email Label Changed,' or 'New Calendar Event.' Each of these triggers can initiate various actions in Todoist, such as creating a task or updating a project.
Can I create tasks in Todoist from Outlook emails automatically?
Absolutely! You can set up automation so that when you receive an email in Outlook, it automatically creates a task in Todoist. This is done by using the 'New Email' trigger to activate a 'Create Task' action.
Is it possible to sync calendar events between Outlook and Todoist?
Yes, you can synchronize your calendar events by using the integration. For instance, a new event in your Outlook calendar can automatically create or update a corresponding task in Todoist via specific trigger-action pairs.
Do I need technical expertise to set up the integration between Microsoft Outlook and Todoist?
No technical expertise is needed. Our platform provides straightforward step-by-step instructions that guide you through selecting triggers and actions suited to your workflow.
Are there any limitations when integrating Microsoft Outlook with Todoist?
While we strive to provide robust capabilities, some limitations exist. Complex workflows may require multiple interconnected Zaps, and certain features depend on your subscription level with both services.
Can I prioritize tasks created from Outlook emails in Todoist automatically?
Yes, upon setting up the integration, you can ensure that tasks created from specific types of emails are assigned certain priorities based on conditions defined within your zap setups.
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).
