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Typeform
Forms & Surveys
HubSpot
Marketing Automation
Airtable
Databases
Google Forms
Forms & Surveys, Google
Jotform
Forms & Surveys
Pipedrive
CRM (Customer Relationship Management)
Typeform
Forms & Surveys
HubSpot
Marketing Automation
Airtable
Databases
Google Forms
Forms & Surveys, Google
Jotform
Forms & Surveys
Pipedrive
CRM (Customer Relationship Management)
Slack
Team Chat
Microsoft Excel
Microsoft, Spreadsheets
ClickUp
Project Management
Join millions worldwide who automate their work using Zapier
Microsoft Outlook + Zapier
How it works
Microsoft Outlook connects with Zapier to automate email and calendar workflows. Teams use this integration to sync calendars across platforms, route emails to the right folders, and turn messages into actionable tasks without manual data entry.
When to use Microsoft Outlook with Zapier
Calendar synchronization
Keep Microsoft Outlook and Google Calendar in sync automatically, ensuring you never miss an appointment across platforms.
Email management
Automatically organize incoming emails by routing them to specific folders, flagging important messages, or creating tasks from emails.
Meeting coordination
Turn calendar events into task reminders, send meeting notifications to team channels, or add calendar events to project management tools.
Popular ways to use Microsoft Outlook + Zapier
Sync calendars across platforms
Automatically copy new Microsoft Outlook calendar events to Google Calendar (or vice versa) so all your appointments stay synchronized.
Create tasks from flagged emails
When you flag an email in Microsoft Outlook, automatically create a task in Microsoft To-Do, Todoist, or your project management tool.
Send automated email notifications
Trigger automated Microsoft Outlook emails when specific events occur in other apps, like new form submissions or CRM updates.
Route emails to folders
Automatically move emails matching specific criteria to designated folders, keeping your inbox organized without manual sorting.
Add calendar events to Notion or Airtable
When new calendar events are created in Microsoft Outlook, automatically log them in your database or project tracker for team visibility.
6. Coordinate team meetings
When Outlook calendar events are created, automatically send meeting details to all attendees via Slack and create follow-up tasks in your project management system.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerPolling- Shared Inbox
- Parent Folder
- Child Folder
Try ItTriggerPolling- Contact Folder
Try ItTriggerPolling- Parent Folder
- Child Folder
- Search termsRequired
- Note
Try ItTriggerPolling
- Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerInstant - Calendar
Try ItTriggerPolling- Parent Folder
- Child Folder
Try ItTriggerPolling
Get started automating Microsoft Outlook
- 1Connect your Microsoft Outlook account to Zapier (requires Microsoft 365 Business or Enterprise account with Exchange Online mailbox).
- 2Choose a trigger event such as "New Email," "New Calendar Event," or "Calendar Event Start."
- 3Select an action in another app or choose a Microsoft Outlook action like "Send Email" or "Create Event."
- 4Map the relevant fields (subject, body, attendees, dates) between apps.
- 5Test your Zap with sample data and turn it on.
Frequently asked questions about automating with Microsoft Outlook
Can I sync my Microsoft Outlook calendar with Google Calendar?
Yes, you can create Zaps that automatically copy events from Microsoft Outlook to Google Calendar and vice versa, maintaining near real-time synchronization.
Can I send emails from shared mailboxes?
Yes, Microsoft Outlook on Zapier supports sending emails from shared mailboxes if you have the appropriate permissions in your Microsoft 365 account.
How quickly do new emails trigger Zaps?
Email triggers typically check every 15 minutes on Free plans and more frequently on paid Zapier plans, though instant webhooks are not supported for Microsoft Outlook.
What's required to use Microsoft Outlook on Zapier?
You need a Microsoft 365 Business or Enterprise account with an Exchange Online mailbox. Personal Outlook.com accounts are not supported.
