Gmail + SafetyCulture + Delay by Zapier

Export completed SafetyCulture inspections and send via Gmail

This template sets up a Zap to automatically export completed SafetyCulture inspections done on a specific template in either PDF or Word in the new SafetyCulture reporting format and allows the user to send the file to an elected email address using Gmail. Upon completion of the inspection the Zap will request and retrieve the generated report from the SafetyCulture API and make the upload. This will save frontline users from having to manually export each report from SafetyCulture and send the email form their device manually.

When this happens...
Inspection CompletedTriggers when an inspection from a selected template is completed.
TriggerPolling
automatically do this...
Start Inspection Report ExportStarts exporting an inspection report to PDF or Word. We recommend that you create a "Delay" following this action to allow SafetyCulture enough time to export the inspection report.
ActionWrite
then do this...
Delay ForWaits for a set amount of time before completing your Actions.
ActionWrite
then do this...
Get Exported Inspection ReportGets an exported inspection report. Either a PDF or Word (.docx) file.
ActionWrite
then do this!
Send EmailTriggers when a new email appears in the specified mailbox.
ActionWrite

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Discover other triggers and actions you can use with SafetyCulture, Delay by Zapier, and more

Action Created
Triggers when an action is created.
Trigger
Polling
Try It
Any Inspection Completed
Triggers when any inspection is completed.
Trigger
Polling
Try It
- Template Name
  Required
Trigger
Polling
Try It
- Inspection ID
  Required
Action
Write
- Inspection ID
  Required
Action
Write

- Template
  Required
Action
Write
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write

- Time Delayed For (value)
  Required
- Time Delayed For (unit)
  Required
Action
Write
- Date/Time Delayed Until
  Required
- How should we handle dates in the past?
Action
Write
New Label
Triggers when you add a new label.
Trigger
Polling
Try It
- Label or mailbox
  Required
Trigger
Polling
Try It
- Search keywords
  Required
Trigger
Polling
Try It
- Label/Mailbox
Trigger
Polling
Try It
- Message
  Required
Action
Write
- To
- Cc
- Bcc
- Subject
  Required
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Recipient_instructions
Action
Write
- Name of label
  Required
Action
Write
- Message
  Required
- Label(s) to remove
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- Search String
  Required
Action
Search

Any Inspection Completed (Advanced)
Triggers when any inspection is completed. Advanced provides additional fields.
Trigger
Polling
Try It
- Template
  Required
Trigger
Polling
Try It
- Template
Trigger
Polling
Try It
- Inspection ID
  Required
- Export ID
  Required
Action
Write
- Inspection
  Required
- User ID(s)
- Group(s)
- User ID(s)
- Group(s)
- User ID(s)
- Group(s)
Action
Write
- Inspection ID
  Required
- Inspection report format
  Required
- Report layout
Action
Write
- Email address
  Required
Action
Search
- Queue_title
- Zap_step_id
- Time Delayed For (value)
  Required
- Time Delayed For (unit)
  Required
Action
Write
- Label or mailbox
- Search keywords
Trigger
Polling
Try It
- Label or mailbox
  Required
Trigger
Polling
Try It
- Label or mailbox
Trigger
Polling
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
Try It
- Label
  Required
- Message
  Required
Action
Write
- Message
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Write
- Thread
  Required
- Label(s) to remove
  Required
Action
Write
- Message ID
  Required
- Attachment Filename
  Required
- Attachment Size
Action
Search
- Search String
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Search or write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

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About SafetyCulture

SafetyCulture (formerly iAuditor) is a business platform to conduct inspections, capture issues, manage tasks, communicate clearly and train working teams.

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About Delay by Zapier

Put your Actions on hold for a specified amount of time before sending data to another app. You can set up scheduled emails, get notified of incomplete tasks, send automatic follow-ups, and automate other tasks on your timeline.

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Gmail + SafetyCulture + Delay by Zapier

Gmail + SafetyCulture + Delay by Zapier

Export completed SafetyCulture inspections and send via Gmail

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