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Add new calendar events to project timesheet rows

Automatically monitor new calendar events across Microsoft Outlook and capture event details, project keywords, and rounded hours into project timesheet rows. Create spreadsheet entries when events match your project tags, or log unmatched events by creating a new row without manual data entry.

How this automation creates on-time timesheet rows

When calendar events land without structured timesheet fields, delays and rounding errors can slip into reports. This automation captures event details, extracts project tags, transforms times, routes by project, and creates the correct Google Sheets row—so your team documents work faster.

  1. 1.Monitors new calendar event

    Integrate Microsoft Outlook and scheduling tools to pull event payloads to capture subject, start and end, location, and meeting status.

    Microsoft Outlookor swap with your favorite app
  2. 2.Extracts and normalizes project tag

    Integrate Formatter by Zapier and text parsing tools to extract a project keyword from the event subject to create a normalized project tag.

    Formatter von Zapieror swap with your favorite app
  3. 3.Converts times to rounded hours

    Integrate Formatter by Zapier and timezone tools to convert start and end, format display times, and round calculated duration to 15-minute steps.

    Formatter von Zapieror swap with your favorite app
  4. 4.Routes by project tag rules

    Integrate Paths by Zapier and routing logic tools to branch on the extracted project keyword and continue for qualifying project matches.

    Paths von Zapieror swap with your favorite app
  5. 5.Creates spreadsheet timesheet row

    Integrate Google Sheets and spreadsheet tools to create a row in the matched worksheet and map project, date, start time, hours, and notes.

    Google Sheetsor swap with your favorite app

Automate your work, your way

Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.

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Calendly
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Getaround
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Barry's
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The New York Times
Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
AktivKampagne
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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Set up in minutes

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  1. Schritt 1

    Connect your tools

    Bring your apps together so information can move automatically between the tools your team already uses.

  2. Schritt 2

    Define the trigger

    Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.

  3. Schritt 3

    Automate and measure

    Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.

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