My Music Staff + Textmagic + Filter by Zapier + Gmail

Send trial lesson details to parents via Gmail and TextMagic SMS when new students are added to My Music Staff events

Streamline communication for trial lessons. This integration automatically triggers when a student is added to an event in My Music Staff with the "Trial" category, finding the parent and sending a welcome email with trial lesson details via Gmail. It also sends an SMS reminder using TextMagic. Ensure parent contact details are up-to-date in My Music Staff for accurate delivery.

When this happens...
Student Added to Event
Triggers when a student is added to an event on the calendar.
TriggerInstant
automatically do this...
Only continue if...
Set up rules to specify when this Zap can continue running.
ActionFilter
then do this...
Find Parent
Finds first Parent based on Family ID or on search text.
ActionSearch
then do this...
Send Email
Triggers when a new email appears in the specified mailbox.
ActionWrite
then do this!
Send SMS
Sends a new message.
ActionWrite

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Supported triggers and actions

Student Added to Event
Triggers when a student is added to an event on the calendar.
Trigger
Instant
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New Email
Triggers when a new email message is created.
Trigger
Instant
Try It
Payment Added
Triggers when a payment is recorded in a Family Account.
Trigger
Instant
Try It
New Student
Triggers when a new student is added to your My Music Staff account.
Trigger
Instant
Try It
- AmountRequired
- Description
- Date & TimeRequired
- Family IDRequired
Action
Write

- Student IDRequired
- Status
- Student First Name
- Student Last Name
- Student Email
- Student Phone Number
- Student Phone Number SMS Capable
- Student Send Email reminder
- Student Send SMS reminder
- Student Birthday
- Student Since
- Student Skill Level
- Student Gender
- Referrer
- Student Note
- Student Skype Username
- Student School
- Student FaceTimeID
- Instruments
- Student Group Tags
- Student Address
Action
Write
- Event IDRequired
Action
Search

- Family ID
- Search Text
Action
Search
- Only continue if...Required
Action
Filter
New Label
Triggers when you add a new label.
Trigger
Polling
Try It
- Label or mailboxRequired
Trigger
Polling
Try It
- Search keywordsRequired
Trigger
Polling
Try It
- Label/Mailbox
Trigger
Polling
Try It
- MessageRequired
Action
Write
- Recipient Instructions
- To
- Cc
- Bcc
- SubjectRequired
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Name of labelRequired
Action
Write
- MessageRequired
- Label(s) to removeRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Subject
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Search StringRequired
Action
Search
New Incoming Call
Triggers when someone calls your TextMagic number.
Trigger
Instant
Try It
New Incoming Message
Triggers when a new incoming message is received.
Trigger
Instant
Try It
- PhoneRequired
- First Name
- Last Name
- Email
- Company Name
- Lists
- Phone Number Format
- Country
- Edit Existing Contact When Found
Action
Write
- Name
- Shared
Action
Write
- ContactRequired
- AssigneeRequired
Action
Write
- Sender IdRequired
- SubjectRequired
- MessageRequired
- Contacts
- Lists
- Emails
- From name
- Reply to email
Action
Write
- ListRequired
- ContactRequired
Action
Write
- PhoneRequired
- Country
Action
Write
- TextRequired
- Phones
- Contacts
- Lists
- From
- Maximum SMS Parts Count
- Reference ID
- Phone Numbers Format
- Phone Numbers Country
- Schedule Message
- Timezone
Action
Write
- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
Action
Write
- List Name
- Include Shared Lists?
Action
Search
- List Name
- Include Shared Lists?
- Name
- Shared
Action
Search or write

Attendance Taken
Triggers when attendance is taken or edited for a calendar event.
Trigger
Instant
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New Invoice
Triggers when a new invoice is created (manually or by auto-invoicing).
Trigger
Instant
Try It
New SMS
Triggers when a new SMS message is created.
Trigger
Instant
Try It
Student Updated
Triggers when a student's profile information is updated.
Trigger
Instant
Try It
- Student TypeRequired
- Student First NameRequired
- Student Last NameRequired
- Student StatusRequired
- Student Email
- Student Phone Number
- Student Phone Number SMS Capable
- Student Send Email reminder
- Student Send SMS reminder
- Student Birthday
- Student Since
- Student Skill Level
- Student Gender
- Referrer
- Student Note
- Student Skype Username
- Student School
- Student FaceTimeID
- Student Group Tags
- Instruments
Action
Write
- Student IDRequired
- Limit
- Orderby
Action
Search
- Family ID
- Limit
- Search Text
Action
Search
- Student ID
- Search Text
Action
Search
- Label or mailbox
- Search keywords
Trigger
Polling
Try It
- Label or mailboxRequired
Trigger
Polling
Try It
- Label or mailbox
Trigger
Polling
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
Try It
- LabelRequired
- MessageRequired
Action
Write
- Email message to be DeletedRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- To
- Send message to Google Contacts Group/Label
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- ThreadRequired
- Label(s) to removeRequired
Action
Write
- Message IDRequired
- Attachment FilenameRequired
- Attachment Size
Action
Search
- Search StringRequired
- To
- Send message to Google Contacts Group/Label
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Search or write
New Missed Call
Triggers when you miss an incoming call to your TextMagic number.
Trigger
Instant
Try It
New Unsubscriber
Triggers when someone unsubscribes from your communication.
Trigger
Instant
Try It
- ListRequired
- ContactRequired
Action
Write
- ContactRequired
- TagsRequired
Action
Write
- Task boardRequired
- TaskRequired
- AssigneeRequired
Action
Write
- Deal pipelineRequired
- DealRequired
- AssigneeRequired
Action
Write
- Dedicated NumberRequired
- Forward Calls ToRequired
Action
Write
- EmailRequired
Action
Write
- Custom FieldRequired
- ContactRequired
- Custom Field Value
Action
Write
- Contact Search Query
- Exact Match
- Include Shared Contacts?
- Phone Number Format
- Country
- Empty result when query is empty
Action
Search
- Contact Search Query
- Exact Match
- Include Shared Contacts?
- Phone Number Format
- Country
- Empty result when query is empty
- PhoneRequired
- First Name
- Last Name
- Email
- Company Name
- Lists
- Edit Existing Contact When Found
Action
Search or write

About My Music Staff

My Music Staff is a tool for private music teachers and schools, managing scheduling, payments, attendance, and communication—all in one easy-to-use platform.

Learn more

Related categories

CRM (Customer Relationship Management)

About Textmagic

Textmagic is a business messaging service for sending SMS broadcasts, email campaigns, notifications, alerts, reminders, and confirmations.

Learn more

Related categories

Communication

About Filter by Zapier

Only allow a Zap to proceed when a certain condition is met. For example, if you're sending a text message when you receive a new email, you could use a Filter that only sends a text message when the email received is from a certain address.

Learn more

Related categories

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn more

My Music Staff + Textmagic + Filter by Zapier + Gmail

Send trial lesson details to parents via Gmail and TextMagic SMS when new students are added to My Music Staff events

Student Added to Event

New Email

Payment Added

New Student

Add Payment

Update Student

Find Event

Find All Parents

Only continue if...

New Label

New Labeled Email

New Email Matching Search

New Conversation

Archive Email

Create Draft

Create Label

Remove Label From Email

Reply to Email

Find Email

New Incoming Call

New Incoming Message

Create Contact

Create List

Assign Contact

Send Email Campaign

Remove Contact From List

Look Up Phone Number

Send SMS

API Request (Beta)

Find List

Find or Create List

Attendance Taken

New Invoice

New SMS

Student Updated

Add Student

Find Attendance Records

Find Parent

Find Student

New Attachment

New Labeled Conversation

New Email

New Starred Email

Add Label to Email

Delete Email

Create Draft Reply

Send Email

Remove Label From Conversation

Get Attachment by Filename

Find or Send Email

New Missed Call

New Unsubscriber

Add Contact to List

Add Tags to Contact

Assign Task

Assign Deal

Change Forwarding Number

Look Up Email

Set Custom Field Value

Find Contact

Find or Create Contact

About My Music Staff

Related categories

About Textmagic

Related categories

About Filter by Zapier

Related categories

About Gmail

Related categories

Similar apps

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