Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate Microsoft Outlook with Microsoft To Do - no code necessary. See how you can get setup in minutes.
100%
Help
Microsoft Outlook
Microsoft Outlook
1. Choose trigger event
Microsoft To Do
Microsoft To Do
2. Choose action
1. Select the event
Setup
Test
Microsoft Outlook
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Create List" in Microsoft To Do.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and Microsoft To Do, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Api_docs_info
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
List
Required
Title
Required
Include completed tasks?
Note
Due Date
Reminder Date
Turn reminder on?
Importance
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Microsoft Outlook and Microsoft To Do with AI agents and code
Beyond Zap workflows. Call Microsoft Outlook and Microsoft To Do actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Microsoft Outlook and Microsoft To Do actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendees to Calendar Event
Create List
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Microsoft Outlook and Microsoft To Do
Turn emails into actionable tasks.
Business owners often receive emails with important requests or follow-ups. With this workflow, every new flagged email in Outlook will automatically generate a task in Microsoft To Do. This ensures critical actions don't slip through the cracks, improving response times and reducing missed opportunities.
IT teams manage multiple incidents and tasks at once. With this workflow, whenever a task is marked as complete in Microsoft To Do, a notification will be sent to the team's shared Outlook calendar, ensuring transparent updates and clear communication between team members.
When a new event is created in a project manager's Outlook calendar, this workflow will automatically create a corresponding task in Microsoft To Do. By connecting events with actionable tasks, it helps project managers stay organized and ensures deadlines aren't overlooked.
Learn how to automate Microsoft Outlook on the Zapier blog
Learn how to automate Microsoft To Do on the Zapier blog
Make work flow with AI
Level up your Microsoft Outlook to Microsoft To Do integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Microsoft Outlook + Microsoft To Do integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Microsoft To Do
How do I integrate Microsoft Outlook with Microsoft To Do?
You can integrate Microsoft Outlook with Microsoft To Do by setting up automated workflows. Start by choosing a trigger event in Outlook, such as receiving an email or adding a new calendar event. Then, set an action in Microsoft To Do, like creating a new task or updating an existing list.
Can I create tasks in Microsoft To Do from flagged emails in Outlook?
Yes, you can create a workflow where every time you flag an email in Outlook, it automatically generates a task in Microsoft To Do. This helps you keep track of important emails that need follow-up actions.
What kind of triggers are available for use between Outlook and Microsoft To Do?
Triggers for integration include events such as receiving new emails, calendar events starting or updating, and tasks being completed in Outlook. These can initiate corresponding actions like task creation or due date updates in Microsoft To Do.
Is it possible to update tasks in Microsoft To Do when I modify my calendar events in Outlook?
Yes, by setting up a trigger on calendar event modifications within Outlook, you can automatically update related tasks in your Microsoft To Do lists. This ensures your task details reflect the latest schedule changes.
Can I sync my contacts from Outlook to create tasks or reminders based on specific contact-related activities?
You have the capability to create triggers based on contact activities such as calls, meetings, or received emails. These triggers can then be used to establish tasks or reminders within Microsoft To Do for better personal relationship management.
Are there any limits on the number of triggers and actions I can set up between these two apps?
Though there's flexibility in crafting numerous workflows between Outlook and Microsoft To Do, it's essential to monitor system performance as complex configurations with many triggers may affect responsiveness.
How often are updates synchronized between Outlook and Microsoft To Do when using automated workflows?
Updates are typically synchronized instantly; however, depending on server loads and configurations, there might be slight delays. It's designed to ensure your data stays as up-to-date as possible across both platforms.
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Microsoft To Do is an intelligent task management app that makes it easy to plan and manage your day. With its intelligent Suggestions, To Do removes all the clutter and empowers you to focus on what's important, when it's important.
