1.Detect invoice email match
Integrate Gmail and email filtering tools to detect a new invoice search email and start billing processing.
Add invoice payment link to matter record for billing
Automatically monitor invoice search emails across Gmail and billing automation apps. Create and update when invoice emails arrive, invoice numbers parse, or tracking numbers appear—so you can save payment links, update matter records, and shorten URLs without manual chasing.
How this automation saves billing payment links
When invoice search emails arrive, delays can slow collections and create billing inaccuracies. This automation extracts invoice and matter details, pulls the payment link from the email, and updates the Lawmatics matter record—so your team can send invoices faster.
Gmail (Englisch)or swap with your favorite app
2.Extract invoice number from subject
Integrate Formatter by Zapier and parsing tools to extract an invoice number from the email subject.
Formatter von Zapieror swap with your favorite app
3.Find invoice by invoice number
Integrate QuickBooks Online and accounting tools to find the matching invoice by invoice number and return tracking details.
QuickBooks Onlineor swap with your favorite app
4.Extract matter ID from tracking
Integrate Formatter by Zapier and parsing tools to extract a numeric matter ID from the invoice tracking number.
5.Find matter by extracted matter ID
Integrate Lawmatics and legal record systems to find the matching matter record identifier using the matter ID.
Lawmaticsor swap with your favorite app
6.Extract first payment link
Integrate ChatGPT (OpenAI) and email HTML parsing to extract the first payment href from the email body.
ChatGPT (OpenAI)or swap with your favorite app
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Create billable matter time entries from desktop time tracking
Your tracked time often lacks matter context, causing missed billable minutes and delayed invoices. Create matter-linked time entries automatically so billing and invoicing stay current the same day.
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Create billable time entries from new matter actions
Your matter action records often lack fee and description details, causing missing time entries and delayed invoices. Get accurate time entries so invoices and reconciliations are ready same day.
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Create billable time entries from notice emails for matters
E-notice emails with filings and hearing notices delay time capture for solo legal firms. Create matter time entries from parsed case numbers and dates so billing staff can invoice promptly.
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Create billing time and expense entries from intake list
New intake billing rows leave time and expenses unrecorded and invoices incomplete. Billing and payroll stay aligned with posted charge records same business day.
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Create matter expense record from new client booking
When client bookings lack expense entries, your billing and matter records are incomplete. Create matter expenses on booking so invoices include charges before the next run.
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Create matter time entries from incoming client messages
Your matter communications often include short billable actions that go untracked and delay accurate invoicing. Billing staff capture those minutes same day.
- Apps: ClioSwap with your favorite apps.
Create short billable time entries from client communications
Unrecorded client emails and messages cause matter time to slip and create billing gaps. This logs short billable entries for project managers so fees are ready for the next invoice run.
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Create time entries when tasks are marked complete
Your matter tasks close without time entries, leaving invoices incomplete. Automatically create time entries when tasks finish so billing is accurate same day.
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Send client retainer balance notice and attorney reminder
Retainer-zero emails in your inbox delay billing and leave attorneys unaware of payment needs. Clients are emailed immediately and attorneys get a one-week reminder so follow-up occurs promptly.
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Send payment received notification to firm billing and intake
Your payment receipts from the portal often go untagged, delaying ledger entries and client confirmations. It alerts billing staff immediately so payments are acknowledged and reconciled same day.
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Explore all legal billing management automations
Accelerate billing cycles with automated time capture, invoice routing, and payment updates
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Schritt 2
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Schritt 3
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